The controller under the terms of the EU GDPR is
Formations Group Executive Search & Consulting GmbH
Bockenheimer Landstr. 17/19
60325 Frankfurt am Main
The handling of sensitive personal data forms an essential and responsible part of human
resources / executive search work. The consulting partners of Formations Group Executive
Search & Consulting GmbH (known as ‘the Formations Group’ for short) collect, store and
process personal data and handle such information in a responsible manner. Handling is carried
out in the knowledge of and in consideration of the EU GDPR, as well as Swiss legislation, the
provisions set out in the German Federal Data Protection Act and, in particular, our own ethical
standard of handling private information in a respectful manner. The data will only be processed
and stored by the consulting partners of the Formations Group, which is based in Switzerland and
Germany, with the express consent of the candidates concerned. We would hereby like to
Saving data for staffing purposes
In order that it might purposefully fill vacant positions, our client is recruiting the Formations
Group’s suitable applicants (m/f) (hereinafter referred to as ‘the applicant(s)’) by means of direct
contact, by means of external service providers’ databases, by means of general, publicly
accessible sources (such as websites, social media and search engines), by means of our online
presence and by means of speculative applications. Before any personal data is processed and
saved, all applicants must confirm and thereby agree with the privacy information in the
customary opt-in procedure during the course of registration. Initial contact follows the exchange
of information, whereby an applicant submits a variety of further application documents. Personal
data for staffing purposes primarily includes personal contact details, photos, CVs, certificates,
references, sample work and any notes created during the course of the selection process. This
information is required to extensively assess an applicant’s suitability and, if necessary, to
present the same to a new employer.
Disclosure of data
Only the named partners of the Formations Group who have been tasked with the corresponding
customer project have access to the data you have submitted. Disclosure is exclusively carried
out in the context of a vacancy to be filled at the searching company. Your data will not be
disclosed to our clients without your express consent. The partner responsible for the project will
obtain this consent from you as part of the selection process, provided that you have both
decided on presentation to a client. Your data is not disclosed to other potential third parties.
We also expressly oblige our client to protect personal data on account of our GTCs. Transfer to
clients in third countries under European data protection legislation (e.g. Switzerland) is also only
carried out following the applicant’s express consent.
The Formations Group naturally does not use or disclose data for advertising purposes as a
matter of principle.
Online applications (recommended)
As an applicant, you can use our online application tool to quickly and securely transfer your
data. The information you provide to us in this way will be treated in the same way as outlined in
the previous paragraph.
You can activate the online application tool by clicking on the APPLY NOW link in the job
advertisements listed under our clients’ vacancies.
We use a professional encryption process for online transfer of your applicant data, so that your
details are protected from unauthorised access. Please take into account the fact that
applications sent to us by email are submitted to us in unencrypted form. We therefore
recommend using the online application tool.
Storage period for your data
We will store your contact details and application data for the duration of the application process.
Your applicant data will be deleted by our client no later than six months after the end of the
assignment, unless overriding legal regulations prevent this or you request that it be deleted
earlier. By means of separate consent, you have the option of giving your consent for your
application data to remain in our talent pool for the purpose of any vacancies to be filled in future
so you can be included in such future staffing procedures.
Disclosure is exclusively carried out in the context of a vacancy to be filled at the searching
This website uses Google Analytics, a web analytics service provided by Google Inc. (‘Google’).
Google Analytics uses ‘cookies’, which are text files that are saved on your computer and enable
analysis of your use of this website. The information generated by the cookie about your use of
this website is generally transferred to and stored on a Google server in the USA. If IP
anonymisation is activated on this website, Google will, however, truncate your IP address
beforehand within member states of the European Union or other states that are parties to the
Agreement on the European Economic Area.
Only in exceptional cases is the full IP address transferred to a Google server in the USA and
truncated there. On behalf of the operator of this website, Google will use this information for the
purpose of evaluating your use of this website, compiling reports on website activities and
providing the website operator with other services relating to website and internet use. The IP
address transferred by your browser in the context of Google Analytics is not associated with any
other data held by Google.
You may prevent the storage of cookies by selecting the appropriate settings in your browser
software; however, please note that if you do so, you may be unable to use all of this website’s
functions in full. Furthermore, you can prevent Google’s collection and processing of the data
generated by the cookie and related to your use of the website (including your IP address) by
downloading and installing the browser plugin available at the following link:
If you have any questions relating to these policies, you are more than welcome to email us on
email@example.com at any time. We will be more than happy to help you. You
have a right of access to the data we store and process about you at any time. The same applies
if you would like to have your data modified or deleted. To do so, please directly contact the
partner tasked with your application in writing.
Last updated: May 2018